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Implementing Export Regulations into a AS9100 D Management System

Mark Stevens, President, Aerospace Exports Incorporated, Moreno Valley, USA

Keywords: AS9100 and U.S. Export Control Regulations, Embedding ITAR Requirements into AS9100 Management, Compliance to US Export Regulations

Industry: Defense/Military

Level: Basic

ABSTRACT

Companies with solid processes who are AS9100 registered are losing access to RFP s because they are not or cannot properly document their compliance to the International Traffic In Arms Regulations (ITAR). For years AS9100 registered organizations have struggled with determining exactly what constitutes ITAR Compliance . Many organizations have the misconception that being Registered with the Department of State s Directorate of Defense Trade Controls (being DDTC Registered) was all that was required. This is completely false. Recently the US Government Accountability Office denied a protest from an organization that was eliminated from competition of an ARMY RFP because they failed to show ITAR compliance. Had this and many other organizations realized that following the spirit of the AS9100, they would have captured these regulatory requirements within their management system.

Using examples from recent USG RFP s, excerpts from contract clauses and recently published trade control standards published by National Aerospace Standards, this presentation will provide the attendees with the precise processes to embed into their existing AS9100 Systems, such as:

Authorization Management (Licenses, Agreements, Exemptions, Exceptions)

Export Shipments (Documentation Requirements, License Decrementation)

Broker/Freight Forwarder Management

Management responsibilities, appointment of Empowered Officials and compliance officers

Handling and storage of technical data

Receipt, handling, storing, implementation and testing of ITAR-controlled items

Document Marking

Record keeping

Restriction of access by foreign nationals to ITAR controlled items or data

Violations

Transaction Auditing

Foreign Travel and Trade Shows

Communication with employees located outside the United States

Shipping pre and post requirements

Government Reporting

Training

Facility Control and Clean Desk Policies

I.T. Policies

HR and On-Boarding

Supplier Evaluation

Electronic transfer of technical data between employees, customers and suppliers

Screening for prohibited persons and transactions

Determining when a replacement part can be exported or when service can be provided after a licensed export.

The ITAR was written using precise terms, the attendees will learn key definitions including to aid their in their jurisdiction and classification analysis:

Specially Designed

End-Items, Components, Accessories, Parts, Software, Firmware and Equipment

Development and Production

There are 16 U.S. Agencies with authority to regulate exports or administer procedures involving exports, this presentation will provide the attendee with the an overview of the agencies involved and where they can access the cognizant regulations.

Lastly the attendee will leave with the understanding of what exactly constitutes an export. Many organizations do not allow plant tours or place giant black curtains to protect a foreign nationals from seeing a defense article. In this session we explain how the Department of State views Visual Inspection .

Call for Proposals

Proposal Submission Deadline:
October 11, 2019

Acceptance notification date:
November 11, 2019

Early Registration Deadline:
February 11, 2020

Please make sure to review and prepare the material needed before you start the on-line Proposal Submission Form. Click here to see Proposal Submission Guidelines.

Who May Submit: This online form may be used by a principal speaker, co-speaker, contact person, or a committee member submitting on behalf of a speaker.

Multiple Proposals: You may submit multiple proposals.

Conference Registration Fee:
The conference registration fee is waived for the principal speaker of accepted proposals. Speakers are responsible for their travel expenses and arrangements. Co-speakers will receive a 30% discount for the conference that they are presenting at.

Length of Presentations: Technical sessions are typically 35 minutes. There will be a limited number of "double" sessions, 70 minutes, at the end of each day.


You will need the following to submit a proposal

Proposal Title: Maximum 80 characters including spaces. 

Keywords:Please include three keywords with a maximum of 100 characters, including spaces. 

Industry Sector: Please select the most relevant Industry sector for the proposal from a list.

Abstract: The Abstract should be 1,500 to 5,000 characters (note that it is Characters, NOT words), including spaces.

Biography: The Biography must be 1,500 to 5,000 characters, including spaces.

Public Profile: LinkedIn or Public Profile for link for the Principal Speaker: 

Speaker's Photo (optional)

Sample Video (optional)


Government Organizations




Corporations

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(*) based on previous conference attendance


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Tel:  1 (408) 894-9910 or 1(800) 875-1960
Fax: 1 (866) 500-9081
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